Records Management

University Archives & Historical Collections (UAHC) is responsible for the management of the university’s inactive records, including the preparation of retention schedules for its administrative, fiscal, personnel, and academic records. UAHC assists university units in the efficient administration and management of official paper and electronic records of the university.

The UAHC staff also provides ongoing support and training to the university community on topics such as records retention, storage, and retrieval in order to ensure compliance with all relevant state and federal laws and regulations.

Records Management Establishment and Authority

The university’s Records Management program is based on a resolution of the MSU Board of Trustees, as recorded in the minutes of November 21, 1969. This resolution identifies all records reflecting the official activities of university officers and offices as the property of Michigan State University and that such property shall not be destroyed without the approval of the Director of Archives. See Records Management Policies for the complete Resolution on the Preservation of University Records and the Establishment of the University Archives. (pdf)

Do you have paper or electronic records to transfer to the Archives?

Records are created as a normal course of business at MSU. These can be permanent or non-permanent records with retention schedules.

• To transfer paper records, please visit the Records Transfer, Retrieval, and Destruction webpage.
• To transfer permanent electronic records, visit the Electronic Records Management webpage.
• For the required forms, please visit the Forms webpage.